Team Administrator

Job Description

Do you have experience in minute taking – this is essential for this role?

Are you a team player?

Do you have strong planning and organisational skills?

If yes to the above, please read on:-

We are looking for a highly motivated and pro-active individual to provide administrative support to the Southern Operations & Onboard departments for the Southern Coast network at GTR.

To succeed in this role, you will need excellent administration skills. You'll have the ability to build strong working relationships with two management teams as well as being a visible presence and point of contact for the Drivers, Onboard supervisors and Conductors based at the two depots.

Key tasks in the role:-
Responsible for maintaining a comprehensive office administration service. Tasks will include arranging meetings, meeting room bookings, sickness absence reporting and team attendance records.
Raise purchase orders, track and liaise with both Accounts Payable and managers to receipt all invoices, resolve any queries and budget track as required.
Provision of high-quality minutes to meetings and formal Employee Relations activities e.g. grievances, disciplinaries.
Maintain accurate records of Driver & Onboard staff information using One drive and Planner.
Delivery of KPI reports as required for the Southern MD Unit including performance, sickness, complaints and Safety of the line incidents.
Maintaining departmental training needs database.
Assist with weekly production of performance visualisation board information.
Complete other duties as required by the Area Managers. What we can offer you:

In return, you'll be rewarded with an interesting and varied work schedule, in an environment where learning and progression is actively encouraged. You'll enjoy great company and industry benefits, as well as the support of a passionate team. Your benefits will include:
Free travel on GTR services
75% off travel on other train operating companies for you, and leisure for your family
Final salary pension
Discounted Oyster Card (TfL)
Benefits package includes discounts with many retailers from our StarHub
GTR offers maternity, paternity and adoption leave and time off for prenatal care, as well as shared parental leave – all part of our commitment to family friendly policies Whilst this role is primarily based in Brighton, flexibility to travel around the GTR network is expected